A vital but often overlooked year-end task
As finance staffers rush to tie up the loose ends at year-end, one critical task often falls by the wayside.
That task: e-mail archiving.
Finance workers usually spend so much time boxing up paper files that need to be stored on- or off-site that the files on employees’ desktops and laptops get overlooked.
Due to a slew of laws employers must comply with (HIPAA, I-9, etc.), an “electronic” paper-trail is vital in the event of an audit.
Luckily, there are plenty of affordable Web-based systems out there that are easy to implement. Your company can put one in place for around $1,000.
Note: You’ll need to be sure you have a sizable amount of storage available to run the software.
If the price seem high, just think how much you could end up paying if the feds need an e-mail that’s been deleted.
Readers, does your company archive employees’ e-mails?
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